Early Childhood Education and Care Incident, Injury, Trauma and Illness Record

Completed incident, injury, trauma and illness records kept by education and care services (long day care, kindergarten, family day care, outside school hours care), including council-run centres, under the Education and Care Services National Law and National Regulations (regulation 87, record; regulation 86, notification to parents; regulation 183, storage - regulation numbers as listed in ACECQA's Incident, injury, trauma and illness policy guidelines). A populated record names the child (name, date of birth or age), the date and time of the incident, the nature of the injury, trauma or illness, first aid or medication given, action taken and when the parent or guardian was notified. The records must be kept confidentially until the child turns 25. ACECQA guidance, service policies, the regulation text, blank forms and training scenarios are decoys. School incident reports are covered by au-qld-school-incident-report.

Type: regex
Engine: boost_regex
Confidence: medium
Confidence justification: Medium: "incident, injury, trauma and illness record" is the prescribed record title and is distinctive, but ACECQA guidance, service policies and blank forms repeat it, so enforce tiers require populated child and incident fields. Regulation numbers are taken from ACECQA's published policy guidelines rather than the regulation text itself (the legislation site was not reachable this session), so they appear only in metadata, not in the detector. 85/75 are heuristic evidence tiers, not measured accuracy; test values are synthetic.
Jurisdictions: au, au-qld
Regulations: Education and Care Services National Law (Queensland), Education and Care Services National Regulations, Information Privacy Act 2009 (Qld)
Frameworks: QGISCF
Data categories: children, health, pii
Scope: narrow
Risk rating: 8
Platform compatibility: Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:incident,?\s+injury,?\s+trauma,?\s+(?:and|&|or)\s+illness\s+(?:records?|reports?|forms?|registers?)|(?:education\s+and\s+care|early\s+childhood|child\s*care|family\s+day\s+care|kindergarten|kindy|OSHC|outside\s+school\s+hours\s+care)\s+(?:incident|injury|illness|accident)\s+(?:records?|reports?|forms?))\b

Corroborative evidence keywords

educator, nominated supervisor, approved provider, responsible person, witness, first aid, ice pack, room

Proximity: 300 characters

Should match

Incident, Injury, Trauma and Illness Record Child's name: Harper Teston Date of birth: 12/03/2022 Room: Wattle Date and time of incident: 18/09/2026 10:40am Nature of injury: graze to left knee after a fall from the climbing frame First aid administered: wound cleaned and ice pack applied Parent/guardian notified: 18/09/2026 at 3:15pm by phone Educator: Casey Staffson — Completed centre record with child, DOB, incident date, injury, first aid, parent notification and educator (85 tier)
Kindergarten illness report Name of child: Oliver Staffson Age: 4 years Symptoms: temperature of 38.9 and vomiting after lunch Medication administered: none, child isolated and monitored Parent notified at 12:20pm; collected 12:55pm. Nominated supervisor: Riley Teston — Kindergarten illness record with child, age, symptoms and parent notification (85 tier)
Family day care incident report - Child: Mia Teston, DOB: 04/11/2023. Details to be completed by the educator. — Record with a populated child field only (75 tier)
Incident, injury, trauma and illness record updated. Nature of illness: rash on both arms, suspected hand foot and mouth. Parent notified at 11:20am. — Record with populated illness and notification fields only (75 tier)

Should not match

87 Incident, injury, trauma and illness record (1) The approved provider of an education and care service must ensure that an incident, injury, trauma and illness record is kept in accordance with this regulation. (3) The incident, injury, trauma and illness record must include the name and age of the child and the circumstances leading to the incident. — Regulation text (excluded as regulation wording)
Incident, Injury, Trauma and Illness Record - blank template Child's name: ____________ Date of birth: ____________ Date and time of incident: ____________ Nature of injury: ____________ First aid administered: Yes / No Parent/guardian notified: ____________ — Blank form with unpopulated fields and tick-box prompts
Incident, injury, trauma and illness policy. This policy explains how educators complete an incident, injury, trauma and illness record and store it confidentially until the child is 25 years old, in line with Quality Area 2. — Service policy text (guidance exclusion)
Training exercise: using the scenario below, complete an incident, injury, trauma and illness record. Child's name: Sam Example, Date and time of incident: 01/02/2026 9:00am, Nature of injury: bumped head. — Training scenario (template-exclusion dictionary)
The council's four childcare centres logged 212 incident, injury, trauma and illness records in 2025-26, most of them minor falls, the community services report shows. — Aggregate statistics or news (65 only)

Known false positives

ACECQA guidance, service policies and the National Regulations quote the record title and list its required contents. Mitigation: Enforce tiers need populated child or incident fields; a guidance/regulation exclusion suppresses policy wording and regulation text.
Blank incident forms with Yes / No tick boxes. Mitigation: Blank lines, bracket placeholders, n/a/tbc and "Yes /" or "No /" tick-box prompts are rejected as values.
Workplace (staff) injury reports that happen to sit in a childcare service's files. Mitigation: The primary requires the childcare incident record title or an early childhood setting; a staff injury form using a generic title stays below 65. A staff injury recorded on the children's form can reach 75.