Graduation, Award Conferral and Completion Record

Populated records that a named or numbered learner has completed a course or been awarded a qualification: graduand and graduation lists and registers, graduation eligibility and clearance records, conferral lists and schedules, testamur and parchment registers, replacement and reprint requests, the Australian Higher Education Graduation Statement (AHEGS), VET statements of attainment and qualification issuance records, course completion letters, and Queensland senior school records (QCE, QCIA and the Senior Statement). They tie a learner (often with a student number, date of birth, USI or LUI) to an award and usually a conferral, completion or issue date or a certificate number. Boundary: global-top500-343-academic-transcripts covers results histories and academic transcripts; this classifier covers completion and award records, which often reach people outside the institution (employers, verification services, ceremony contractors). Published ceremony programmes and graduate lists without labelled fields stay at discovery.

Type: regex
Engine: boost_regex
Confidence: medium
Confidence justification: Medium: graduation, conferral, testamur, AHEGS, statement of attainment and QCE terms are standard across universities, RTOs, TAFE and Queensland schools, and enforce tiers need a populated learner field with a populated award, or a learner and award table, which ceremony information pages, programmes and newsletters lack. Field labels are matched by wording only, so an unusual registry export may stay at 65, and printed programmes that list names under degree headings are not recognised. 85/75 are heuristic evidence tiers, not measured accuracy.
Jurisdictions: au, au-qld
Regulations: Higher Education Support Act 2003 (Cth), National Vocational Education and Training Regulator Act 2011 (Cth), Education (Queensland Curriculum and Assessment Authority) Act 2014 (Qld), Student Identifiers Act 2014 (Cth), Information Privacy Act 2009 (Qld), Privacy Act 1988 (Cth)
Frameworks: ISO 27001, ISO 27701
Data categories: education, pii
Scope: narrow
Risk rating: 6
Platform compatibility: Purview: Compatible, GCP DLP: Compatible, Macie: Unsupported, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:graduat(?:ion|ing)[ \t]+(?:lists?|registers?|roll|candidates?|eligibility|clearance|applications?|records?|ceremony[ \t]+(?:lists?|registers?|order|seating|bookings?|attendees?))|graduands?(?:[ \t]+lists?)?|lists?[ \t]+of[ \t]+graduates|conferral[ \t]+(?:lists?|registers?|schedule|of[ \t]+awards?)|award[ \t]+conferral|testamurs?(?:[ \t]+(?:register|reprint|replacement|request|record))?|parchment[ \t]+(?:register|reprint|replacement|request)|AHEGS|Australian[ \t]+Higher[ \t]+Education[ \t]+Graduation[ \t]+Statement|statements?[ \t]+of[ \t]+attainment|qualification[ \t]+(?:issued|completion|issuance)|certification[ \t]+(?:register|documentation)|(?:course[ \t]+)?completion[ \t]+(?:letter|statement)|Queensland[ \t]+Certificate[ \t]+of[ \t]+(?:Education|Individual[ \t]+Achievement)|QCE|QCIA|Senior[ \t]+Statement|eligibility[ \t]+to[ \t]+graduate)\b

Corroborative evidence keywords

conferral date, date conferred, degree awarded, testamur, in absentia, statement of attainment, USI

Proximity: 300 characters

Should match

Testamur replacement request Student number: 10458812 Full name: Riley Teston Date of birth: 04/05/1998 Degree awarded: Bachelor of Nursing Conferral date: 15/12/2023 — 85 tier - testamur replacement with student, award and conferral date
Australian Higher Education Graduation Statement Graduate: Casey Teston Student ID: 20231187 Award: Bachelor of Science (Honours) Date conferred: 18 July 2025 Honours class: First Class — 85 tier - AHEGS with graduate, award and date conferred
Statement of attainment Learner name: Sam Teston USI: ABCD123456 Units completed: HLTAID011 Provide first aid Date issued: 03/09/2026 RTO code: 31982 — 85 tier - VET statement of attainment with learner, USI, units and issue date
Graduand list - Ceremony 3, 12 December 2026 Student ID,Surname,Given names,Award,Conferral date s4471902,Teston,Avery,Bachelor of Education (Primary),12/12/2026 s4471903,Teston,Jordan,Master of Teaching,12/12/2026 — 75 tier - graduand export with learner and award columns and award cells
QCE eligibility report Student name: Morgan Teston LUI: 0123456789 Learning account: 22 credits banked — 75 tier - QCE eligibility with student, LUI and learning account
Graduation clearance Student ID: s4471902 Name: Avery Teston Program: Bachelor of Education Outstanding fees: none — 75 tier - graduation clearance with student and program

Should not match

Graduation ceremony information for graduands: arrive 60 minutes early, collect your academic dress and seat number at the registration desk. Frequently asked questions are answered below. — Ceremony information page (65 at most)
Conferral of awards - order of proceedings. Faculty of Education. Bachelor of Education: Avery Teston, Jordan Teston, Riley Teston. — Published ceremony programme (65 at most)
Certificate of completion Name: Avery Teston Course: Fire warden refresher Date: 10/09/2026 — Staff training completion certificate, not an education award record
Testamur replacement request Student number: ____________ Full name: ____________ Degree awarded: ____________ Conferral date: __/__/____ — Blank testamur replacement form (65 at most)
Congratulations to our Year 12 students: 98% achieved a QCE this year, and 41 students received a QCIA or a VET qualification. — School newsletter item (65 at most)
Final inspection and completion certificate Property: 12 Teston Street, Rivergum Building certifier: Jordan Teston — Building completion certificate
The graduand list shows each student's ID, surname, award, Bachelor or Master level and ceremony time. — Prose field list after a graduand title (65 at most)

Known false positives

Graduation ceremony information pages, programmes and orders of proceedings, and school newsletters announcing QCE results. Mitigation: They lack a populated learner field with an award value, and information, FAQ, order of proceedings and news framing is excluded from enforce tiers.
Staff training certificates of completion and building completion certificates. Mitigation: The primary needs an education award phrase; "certificate of completion" and "completion certificate" are not primaries.
Blank testamur, parchment and graduation application forms. Mitigation: Field values reject underscores, brackets and placeholder words.