QLD Health Medical Record

Detects Queensland public health medical records - patient files, clinical and health records, discharge summaries, progress notes and ieMR extracts - when the record phrase sits with populated patient identifiers (URN/MRN, name, DOB, Medicare) and clinical record fields.

Type

regex

Confidence

medium

Confidence justification

Medium: enforce tiers need a populated patient identifier; 85 also needs a clinical field and Queensland Health provenance. Records-management procedures, software notes and training text carry the phrases without a patient and stay at 65.

Jurisdictions

au

Regulations

Privacy Act 1988 (Cth), Information Privacy Act 2009 (Qld), NDB Scheme (Cth), My Health Records Act 2012 (Cth), Hospital and Health Boards Act 2011 (Qld)

Frameworks

ISO 27001, ISO 27701, SOC 2

Data categories

phi, health, government

Scope

narrow

Risk rating

8

Platform compatibility

Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:medical\s+record|patient\s+(?:file|record)|unit\s+record|clinical\s+record|health\s+record|discharge\s+summary|progress\s+notes|ieMR)\b

Should match

• DISCHARGE SUMMARY - Metro North Hospital and Health Service Patient: Morgan Ellisdale URN: 118204 DOB: 17/03/1968 Admission date: 12/09/2026 Principal diagnosis: Community-acquired pneumonia Ward: 7B Respiratory Follow-up with GP in one week. — Populated discharge summary with patient, clinical fields and HHS provenance (85)
• Medical record request Patient name: Casey Rourke UR number: 0093317 Copy released to the treating GP on 03/09/2026. — Medical record request with labelled patient identifiers only (75)
• PROGRESS NOTES - Gold Coast Health, Robina Hospital MRN: 4471902 Date of birth: 05/11/1981 Treating clinician: Dr P Halvorsen Presenting complaint: Left ankle fracture post fall Allergies: Penicillin Medications: Paracetamol 1g QID, enoxaparin 40mg daily Plan: Orthopaedic review tomorrow, mobilise with physio. — Progress notes with MRN, DOB, clinician, clinical fields and Gold Coast Health provenance (85)

Should not match

• Record the meeting minutes — Non-match 1
• World record broken — Non-match 2
• Unit record archive software release notes — Product documentation phrase must remain discovery-only
• Policy guidance: this procedure explains how medical record entries are collected, stored and shared, who may access them and how long they are kept. Staff should read the privacy section before completing any form. It contains no details about any individual. — Policy/guidance text naming the topic without any populated record (65 discovery at most)
• Patient record - ieMR downtime form Patient name: ____________________ URN: ____________________ Date of birth: ____________________ Diagnosis: ____________________ Ward: ____________________ Signature: ____________ Date: __/__/____ — Blank form with unpopulated labelled fields (placeholder guard keeps it below 75)
• News: Queensland Health says the ieMR now holds the clinical record for most hospital patients, and a new discharge summary format will reach GPs faster. — News/training prose about the topic without a populated record (65 discovery at most)

Known false positives

• Generic record references in non-medical contexts. Mitigation: Require medical record identifiers like MRN, URN, or clinical documentation.

References

• Hospital and Health Boards Act 2011 (Qld) - Part 7 confidentiality of patient information
• Information Privacy Act 2009 (Qld)
• Privacy Act 1988 (Cth)