Queensland Postal Vote Application or Declaration Envelope Record

Elector-level postal and declaration voting records held by ECQ and returning officers: postal vote applications (Electoral Act 1992 (Qld) s 119, which require the address to which ballot papers are to be sent), the record of posted voting papers (s 119(7)), declaration envelope records that are signed and witnessed (ss 117, 119(8)), declaration envelopes for uncertain identity (s 121), the register of special postal voters (s 68; grounds in s 114(2)), and late-vote registers. Silent electors are automatically special postal voters (s 114(2)(b)), so the special postal voter register and dispatch lists hold silent-elector addresses. Declaration envelopes are stored for at least a year (s 136). Local government elections have parallel provisions (LGEA 2011 ss 21A, 79, 81, 82). The ECQ postal voting web page, the declaration envelope count procedure, postal vote statistics and blank forms are decoys.

Type: regex
Engine: boost_regex
Confidence: medium
Confidence justification: Medium. Postal and declaration vote wording is common in ECQ and AEC guidance, count procedures and statistics, so enforce tiers need a populated elector name plus a populated address, declaration or silent-elector structure. The ECQ postal vote application form field labels are UNVERIFIED (the AEC EF048 form is an image), so the field regexes use general labels plus the verified s 119(3)(c) wording. Elector identifying numbers have no published format and are not used. 85/75 are heuristic evidence tiers, not measured accuracy. Test values are synthetic.
Jurisdictions: au, au-qld
Regulations: Electoral Act 1992 (Qld), Local Government Electoral Act 2011 (Qld), Information Privacy Act 2009 (Qld)
Frameworks: QGISCF
Data categories: pii, contact-information, government
Scope: narrow
Risk rating: 7
Platform compatibility: Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:postal\s+vot(?:e|es|ing|er|ers)(?:\s+(?:application|applications|request|register|record|pack|papers?|certificate|status))?|application\s+for\s+(?:a\s+)?postal\s+vote|declaration\s+(?:envelopes?|votes?)|register\s+of\s+special\s+postal\s+voters|posted\s+voting\s+papers|late\s+votes?)\b

Corroborative evidence keywords

declaration envelope, special postal voter, witness, ballot papers, silent elector, returning officer, electoral district

Proximity: 300 characters

Should match

Declaration envelope record - 2026 State election, electoral district of Gregory Elector: Casey Teston Enrolled address: 4 Mulga Street, Longreach QLD 4730 Declaration status: signed Witnessed by: Dana Staffson Date received: 26/10/2026 — Signed and witnessed declaration envelope record (85 tier)
Register of special postal voters - electoral district of Warrego Name: Morgan Teston Residential address: 118 Station Road, Charleville QLD 4470 Ground: more than 15 km from polling booth Date registered: 03/03/2026 — Special postal voter register entry with ground and date (85 tier)
Special postal voter - silent elector. Postal voting papers dispatched automatically at issue of the writ. Elector: Riley Teston Postal address: PO Box 2291, Mackay QLD 4740 Date dispatched: 07/10/2026 — Silent elector's automatic postal dispatch (85 tier via the silent-elector corroborator; au-qld-silent-elector-record carries PROTECTED)
Postal vote application received online. Applicant name: Jordan Teston Address to which ballot papers are to be sent: 12 Fig Tree Lane, Nambour QLD 4560 — Postal vote application with a dispatch address, no declaration or date (75 tier)
Late votes register - declaration envelopes received after close of postal voting Elector: Avery Teston | Witness: Sam Staffson — Late-vote register line with elector and witness names (75 tier)

Should not match

Postal voting. Special postal voters, silent electors and full postal ballots receive their materials automatically. Your declaration envelope must be signed and witnessed: you sign here, and your witness signs here. Late votes are recorded and stored. — ECQ postal voting web page text (65 only)
Preliminary processing of declaration envelopes: the returning officer checks that each envelope is signed and witnessed, removes the ballot papers without unfolding them and places them in a ballot box for counting. Scrutineers may observe. — Declaration envelope count procedure (65 only)
Postal votes issued: 812,405. Postal votes returned: 690,112. Declaration envelopes rejected: 3,881 (not witnessed). Late votes: 1,204. — Aggregate postal vote statistics (65 only)
Postal vote application Name: __________ Address to which ballot papers are to be sent: __________ Signature: __________ Date: __/__/____ — Blank postal vote application form (65 only)
119 Making a declaration vote using posted voting papers. (3) The request must state the address to which the ballot paper is to be sent. (7) The commission must keep a record of the ballot papers sent. — Electoral Act s 119 text (65 only)

Known false positives

ECQ and AEC postal voting guidance, candidate how-to-vote material and news that describe postal applications, declaration envelopes and witnessing. Mitigation: Enforce tiers need a populated elector name plus a populated address, declaration or silent-elector structure; guidance carries no values. A guidance exclusion suppresses FAQ and fact sheet text.
Count procedures, returning officer manuals and postal vote statistics. Mitigation: These lack populated elector name fields and stay at 65.
Party-run postal vote application mail-outs that pre-fill an elector's name and address. Mitigation: These reach 75 and are in scope, because they are elector-level roll-derived records. Deploy at 85 if the volume is a concern.