QLD Student Enrolment Form

Detects completed Queensland student enrolment forms and applications - student, school or prep enrolment forms, applications for enrolment and SEF-1 records with child and family details - when the phrase sits with populated student identifiers and enrolment fields.

Type

regex

Confidence

medium

Confidence justification

Medium: enforce tiers need a populated student or parent identifier; 85 also needs an enrolment field and school-system evidence. Enrolment procedures and school websites carry the phrases without a child record and stay at 65.

Jurisdictions

au

Regulations

Privacy Act 1988 (Cth), Information Privacy Act 2009 (Qld), Education (General Provisions) Act 2006 (Qld)

Frameworks

ISO 27001, ISO 27701

Data categories

pii, children, education, government

Scope

narrow

Risk rating

7

Platform compatibility

Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:(?:student|school|prep)\s+enrolment\s+(?:form|application|record)|application\s+for\s+(?:student\s+)?enrolment|enrolment\s+application(?:\s+form)?|SEF-1)\b

Should match

• Application for student enrolment - Harbourview State School Student name: Riley Ashworth Date of birth: 14/05/2019 Year level applied for: Prep Residential address: 14 Wattlebird Street, Stafford QLD 4053 Language spoken at home: Vietnamese Emergency contact: Jordan Ashworth 0412 345 678 — Populated enrolment application with student, enrolment fields and school evidence (85)
• Student enrolment form received Student: Casey Rourke Parent: Jordan Rourke — Enrolment form with labelled student fields only (75)
• Enrolment application - Westbrook State High School Enrolment ID: OS-77310452 Given names: Harper Lin Year level applied for: Year 7 Previous school: Westbrook State School Medical conditions: Asthma, carries reliever Entered into OneSchool by the enrolment officer. — Enrolment application with enrolment ID, given names, previous school, medical conditions and OneSchool evidence (85)

Should not match

• Enrolment in the loyalty program — Non-match 1
• Student discount available — Non-match 2
• Sample template for a pupil admission record: legal name, birth date, grade, telephone. — Adjacent template language is not a populated student-enrolment record
• The public website provides a school admission process guide. — Public guidance has no student-enrolment primary or populated student fields
• Customer loyalty sign-up with reward preferences. — Sibling membership language does not satisfy the student-form primary
• Policy guidance: this procedure explains how student enrolment form records are collected, stored and shared, who may access them and how long they are kept. Staff should read the privacy section before completing any form. It contains no details about any individual. — Policy/guidance text naming the topic without any populated record (65 discovery at most)
• Student enrolment form Student name: ____________________ Date of birth: ____________________ Residential address: ____________________ Emergency contact: ____________________ Signature: ____________ Date: __/__/____ — Blank form with unpopulated labelled fields (placeholder guard keeps it below 75)
• News: schools are reminding families that the prep enrolment application for 2027 opens next month and that proof of age is needed. — News/training prose about the topic without a populated record (65 discovery at most)

Known false positives

• Generic enrolment in non-school contexts. Mitigation: Require school enrolment specific terms like parent details or immunisation.

References

• Education (General Provisions) Act 2006 (Qld)
• Queensland Department of Education - Enrolment in state primary, secondary and special schools procedure
• Information Privacy Act 2009 (Qld)