Board Paper
Detects populated board papers and board resolutions: a board paper / board memorandum / board resolution phrase combined with populated paper metadata (paper number, agenda item, meeting date), a named author or sponsor, or a formal 'That the Board...' recommendation. Phrase-only mentions stay discovery-only.
- Type
- regex
- Confidence
- medium
- Confidence justification
- Enforce tiers require populated paper metadata, authorship or a formal board recommendation; governance guides, investor pages and blank board-paper forms stay at 65. Medium because published board minutes and public-sector board papers released under FOI share the structure.
- Jurisdictions
- global
- Regulations
- Corporations Act 2001 (Cth), Information Privacy Act 2009 (Qld), Privacy Act 1988 (Cth)
- Frameworks
- DISP, ISO 27001, NIST CSF
- Data categories
- government, governance
- Scope
- narrow
- Risk rating
- 8
Corroborative evidence keywords
quorum, conflicts of interest, company secretary, directors present, in camera, board-in-confidence, commercial-in-confidence, risk appetite, delegation of authority, for decision
Proximity: 300 characters
Should match
BOARD PAPER - COMMERCIAL-IN-CONFIDENCE Paper number: BP-2026-17 Meeting date: 19/07/2026 Prepared by: Priya Ramanathan, Chief Financial Officer Recommendation: That the Board approves the acquisition of Coral Coast Freight Pty Ltd. Financial implications: total consideration of $48,500,000 funded from existing facilities. Conflicts of interest: none declared.— Populated board paper - number, date, author, recommendation and financials (85)Board paper Sponsor: Alex Moreau This paper updates directors on the depot relocation.— Board paper with a single populated sponsor field (75)AUDIT COMMITTEE REPORT TO THE BOARD - FOR DECISION Agenda item: 6.2 Presented by: Dana Okafor, Chair, Audit and Risk Committee Proposed resolution: That the Board adopts the audited financial statements for FY2026 and authorises two directors to sign the directors' declaration. The external auditor met the committee in camera on 28/08/2026.— Audit committee report with agenda item, presenter and proposed resolution plus board-process evidence (85)
Should not match
Governance guidance note: a good board paper states the recommendation, the decision sought and the financial implications, and names who prepared it. Keep board papers under ten pages.— Governance guidance naming the elements without valuesBOARD PAPER Paper number: __________ Meeting date: __________ Prepared by: __________ Recommendation: __________— Blank board paper form - placeholder valuesThe council's board paper on the stadium, released to journalists on Friday, shows the board decision was delayed twice.— News item referring to a board paperWhite board used in the meeting room— Unrelated board wordingBoard game night at the community centre— Unrelated board wordingThe public investor page links to a board paper.— Public page referenceTemplate example: board paper BP-2026-17 with meeting date, recommendation, and decision sought.— Template framing
Known false positives
- Governance guides and board-paper writing training. Mitigation: Guidance and training framing is excluded and such text carries no populated metadata.
- Board minutes or FOI-released board papers that are already public. Mitigation: They can reach 75/85 because the structure is identical; apply publication context in policy.