Disciplinary records

Detects disciplinary records about an identified employee: written, formal or final warnings, disciplinary findings and outcomes, and show cause notices (including Queensland public sector notices under Public Sector Act 2022 s 91 and Discipline Directive 05/23) with allegations, particulars, the disciplinary ground or response dates.

Type: regex
Engine: boost_regex
Confidence: medium
Confidence justification: Medium: the primary phrases also appear in policies, guidance, blank forms and news, so enforce tiers require a populated person field and 85 adds a record-specific populated detail plus independent corroboration. Person values are customer-defined (employee IDs, position numbers), so the field regexes use labelled loose values with a placeholder guard. 85/75 are heuristic evidence tiers, not measured accuracy.
Detection quality: Topic false positive
Jurisdictions: global
Regulations: Fair Work Act 2009 (Cth), Public Sector Act 2022 (Qld), Privacy Act 1988 (Cth), Information Privacy Act 2009 (Qld), NDB Scheme (Cth), GDPR
Frameworks: ISO 27001, ISO 27701
Data categories: pii, employment
Scope: wide
Risk rating: 8
Platform compatibility: Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:disciplinary\s+(?:action|record|finding|outcome|hearing|process|decision|ground)|(?:written|formal|final|first)\s+warning|show\s+cause\s+notice|notice\s+to\s+show\s+cause|serious\s+misconduct)\b

Corroborative evidence keywords

code of conduct, procedural fairness, natural justice, support person, substantiated, reprimand, reduction in classification, termination of employment, Public Sector Act 2022, Directive 05/23

Proximity: 300 characters

Should match

Show cause notice on disciplinary finding Employee: Avery Teston Position number: 30012345 Allegation 1: On 14/08/2026 you accessed a client record without a work-related reason. Disciplinary ground: section 91(1)(b) of the Public Sector Act 2022. You may bring a support person to any meeting. — 85: Qld PSA show cause notice with allegation and s 91 ground
Record of disciplinary outcome Employee ID: 5520117 Date of incident: 02/09/2026 Particulars: Employee used abusive language toward a co-worker. Outcome: reprimand; procedural fairness steps completed. — 85: Disciplinary outcome record with incident date and particulars
Final warning Staff number: P0048213 This letter confirms the outcome of our meeting about repeated lateness. — 75: Final warning naming a staff number, no allegation detail

Should not match

A show cause notice must set out each allegation, the particulars and the disciplinary ground, and give the employee 14 days to respond. — Guidance text - must stay below 75
Show cause notice Employee: __________ Allegation 1: __________ Response due by: ___/___/____ — Blank notice template - must stay below 75
Council officers received a formal warning after the audit, the Courier reported, and three face disciplinary action. — News report - must stay below 75
unrelated generic text without domain phrases — No relevant topic phrases present
placeholder value 12345 — Random text should not match topic-specific regex
employee interview — Generic word pair from old broad template should not match

Known false positives

Policies, directives, fact sheets, guidance and training material that name the record type. Mitigation: Enforce tiers require a populated person field; guidance text has labels without values and guidance/training/media-release framing is excluded.
Blank forms, templates and HR system configuration. Mitigation: Blank lines, square- and angle-bracket placeholders, XXX and n/a/tbc values are rejected by the placeholder guard; template/fixture words are excluded.
Aggregate statistics and news reporting. Mitigation: No populated person field, so these stay at 65 discovery.
Records that identify the person only in free text (no field label) fall to 65. Mitigation: Accepted precision trade-off; extend the person-field regex with the customer employee-id format to recover recall.