Employee grievance reports

Detects employee grievance and workplace complaint records (including bullying and harassment complaints) naming a complainant, respondent or employee, with lodgement or incident dates, a reference number or a finding.

Type: regex
Engine: boost_regex
Confidence: medium
Confidence justification: Medium: the primary phrases also appear in policies, guidance, blank forms and news, so enforce tiers require a populated person field and 85 adds a record-specific populated detail plus independent corroboration. Person values are customer-defined (employee IDs, position numbers), so the field regexes use labelled loose values with a placeholder guard. 85/75 are heuristic evidence tiers, not measured accuracy.
Detection quality: Not detected
Jurisdictions: global
Regulations: Fair Work Act 2009 (Cth), Public Sector Act 2022 (Qld), Work Health and Safety Act 2011 (Qld), Sex Discrimination Act 1984 (Cth), Privacy Act 1988 (Cth), Information Privacy Act 2009 (Qld), NDB Scheme (Cth), GDPR
Frameworks: ISO 27001, ISO 27701
Data categories: pii, employment
Scope: wide
Risk rating: 8
Platform compatibility: Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:(?:individual\s+)?employee\s+grievance|grievance\s+(?:report|outcome|investigation|hearing|lodged|decision|form|notification)|formal\s+grievance|workplace\s+complaint|bullying\s+complaint|harassment\s+complaint)\b

Corroborative evidence keywords

witness, mediation, internal review, early resolution, conciliation, support person, recommendation, Fair Work Commission, Queensland Industrial Relations Commission

Proximity: 300 characters

Should match

Employee grievance - outcome letter Aggrieved employee: Avery Teston Grievance ref: GR-2026-0412 Date lodged: 03/08/2026 Finding: Partially substantiated. Recommendation: facilitated mediation between the parties. — 85: Grievance outcome with employee, reference, date lodged and finding
Workplace complaint intake Employee ID: 5520117 Incident date: 21/08/2026 Complaint: supervisor shouted at the employee in front of customers; two witness statements attached. — 85: Complaint intake with employee ID and incident date
Bullying complaint Complainant: Morgan Teston Respondent: Jordan Staffson The complainant describes being excluded from team meetings since June. — 75: Complaint naming complainant and respondent, no dates or finding

Should not match

This procedure explains how an employee grievance is lodged, assessed and reviewed, and when a matter can go to internal review. — Procedure text - must stay below 75
Grievance form Complainant: __________ Respondent: __________ Date lodged: ___/___/____ Describe the workplace complaint: __________ — Blank grievance form - must stay below 75
Nurses lodged a formal grievance over rosters, the union said in a media release on Monday. — News / media release - must stay below 75
unrelated generic text without domain phrases — No relevant topic phrases present
placeholder value 12345 — Random text should not match topic-specific regex
employee interview — Generic word pair from old broad template should not match

Known false positives

Policies, directives, fact sheets, guidance and training material that name the record type. Mitigation: Enforce tiers require a populated person field; guidance text has labels without values and guidance/training/media-release framing is excluded.
Blank forms, templates and HR system configuration. Mitigation: Blank lines, square- and angle-bracket placeholders, XXX and n/a/tbc values are rejected by the placeholder guard; template/fixture words are excluded.
Aggregate statistics and news reporting. Mitigation: No populated person field, so these stay at 65 discovery.
Records that identify the person only in free text (no field label) fall to 65. Mitigation: Accepted precision trade-off; extend the person-field regex with the customer employee-id format to recover recall.