Right-to-work verification documents

Detects right-to-work and visa entitlement verification records for an identified employee or candidate: Visa Entitlement Verification Online (VEVO) check results and printouts, work entitlement checks and US Form I-9 records, carrying the holder plus visa fields such as the visa subclass, the 13-digit visa grant number, transaction reference number (TRN) or visa evidence number, grant / expiry / must-not-arrive-after dates, period of stay, and Migration Regulations 1994 Schedule 8 visa conditions (for example 8101, 8104, 8105, 8107, 8547, 8607, 8608).

Type: regex
Engine: boost_regex
Confidence: medium
Confidence justification: Medium: the primary phrases also appear in policies, guidance, blank forms and news, so enforce tiers require a populated holder field plus at least one populated VEVO / visa field, and 85 needs fields from two distinct groups (subclass, grant or reference number, visa dates, Schedule 8 conditions). Holder values are customer-defined (employee IDs), so the holder regex uses labelled loose values with a placeholder guard. VEVO work-entitlement wording such as "no limitations" was not verified against a Home Affairs source, so it is corroborative only and not part of any tier. 85/75 are heuristic evidence tiers, not measured accuracy.
Detection quality: Not detected
Jurisdictions: global, au
Regulations: Migration Act 1958 (Cth), Migration Regulations 1994 (Cth), Fair Work Act 2009 (Cth), Privacy Act 1988 (Cth), Information Privacy Act 2009 (Qld), NDB Scheme (Cth), GDPR
Frameworks: ISO 27001, ISO 27701
Data categories: pii, employment
Scope: wide
Risk rating: 8
Platform compatibility: Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:right\s+to\s+work(?:\s+check)?|work\s+entitlement(?:\s+check)?|visa\s+(?:entitlement\s+)?verification(?:\s+online)?|VEVO(?:\s+(?:check|result))?|work\s+rights\s+check|employment\s+eligibility(?:\s+verification)?|Form\s+I-9)\b

Corroborative evidence keywords

passport, citizenship, Home Affairs, ImmiAccount, Visa Grant Notification, work entitlements, no limitations, unlimited right to work, work permit, residency, sighted, sponsor, bridging visa

Proximity: 300 characters

Should match

Visa Entitlement Verification Online (VEVO) - organisation enquiry Visa holder: Quinn Teston Date of birth: 02/05/1997 Visa class/subclass: 500 Visa grant number: 4172039581164 Grant date: 11/01/2025 Expiry date: 15/03/2027 Visa conditions: 8105, 8202, 8501 — 85: VEVO result with holder, subclass, grant number, grant/expiry dates and Schedule 8 conditions
Right to work check Candidate: Avery Teston Passport number: PA1234567 Visa subclass: 482 Visa expiry date: 14/03/2028 VEVO result sighted by HR; sponsor: Harbour Logistics Pty Ltd. — 85: right to work check with candidate, subclass and visa expiry date
VEVO check Employee name: Jordan Staffson Visa conditions: 8547 Outcome recorded on the onboarding checklist; copy filed. — 75: VEVO check naming the employee with one visa field (Schedule 8 condition)
Right to work check - new starter Applicant: Harper Teston Transaction reference number: EGOB7K2M9QX Work entitlements to be confirmed with the applicant before the start date. — 75: right to work check with applicant and a transaction reference number
Employment eligibility verification (Form I-9) Employee: Morgan Teston Document: US passport card Expiration date: 2029-05-31 Verified by HR on 2026-09-01; citizenship attestation completed. — 75: Form I-9 record with employee and one dated field (document expiration)

Should not match

VEVO check Employee name: Jordan Staffson Outcome recorded on the onboarding checklist; copy filed. — Holder field without any visa field - stays at 65 discovery
Employer VEVO check completed: work rights verified on 16 July. — Verification sentence without a holder or visa field - 65 discovery only
Employers should complete a right to work check before an employee starts. Use VEVO to confirm visa conditions and keep a record. — Guidance text - must stay below 75
Visa Entitlement Verification Online (VEVO) tells you which visa you hold, the expiry date, the must not arrive after date, the period of stay and your conditions. Condition 8105 limits student visa holders to 48 hours of work a fortnight while their course is in session. — Home Affairs style VEVO guidance with dates and condition numbers but no holder - must stay below 75
Right to work check Candidate: __________ Passport number: __________ Visa subclass: ___ Visa grant number: _____________ — Blank checklist - must stay below 75
Checklist template: perform right to work check. — Template text (noise exclusion) - must stay below 75
Home Affairs said 12,000 VEVO checks were run last month, according to a media release. — News / media release - must stay below 75
Visa holder status updated for tourism. — Generic visa-holder wording, no verification anchor - must stay below 75
Immigration policy changed this month. — General immigration topic language contains no status/verification phrase

Known false positives

Policies, directives, fact sheets, guidance and training material that name the record type and describe VEVO fields and visa conditions. Mitigation: Enforce tiers require a populated holder field plus a populated visa field; guidance names the fields without values, and guidance/training/media-release framing is excluded.
Blank forms, templates and HR system configuration. Mitigation: Blank lines, square- and angle-bracket placeholders, XXX and n/a/tbc values are rejected by the placeholder guard; template/fixture words are excluded.
Aggregate statistics and news reporting. Mitigation: No populated holder field, so these stay at 65 discovery.
Records that identify the person only in free text (no field label), or that carry only the holder and an outcome with no visa field, fall to 65. Mitigation: Accepted precision trade-off; extend the holder-field regex with the customer employee-id format to recover recall.
Visa grant notification letters and tourist or student visa records that are not employment checks. Mitigation: The primary requires a right-to-work / VEVO / work-entitlement phrase; a grant letter without one is left to global-top500-032-visa-grant-number.