Interview evaluation notes

Detects interview evaluations, panel notes, candidate assessments and selection reports (including Queensland public sector selection reports under Recruitment and Selection Directive 07/23) for an identified candidate or applicant, with scores, recommendations or interview dates.

Type: regex
Engine: boost_regex
Confidence: medium
Confidence justification: Medium: the primary phrases also appear in policies, guidance, blank forms and news, so enforce tiers require a populated person field and 85 adds a record-specific populated detail plus independent corroboration. Person values are customer-defined (employee IDs, position numbers), so the field regexes use labelled loose values with a placeholder guard. 85/75 are heuristic evidence tiers, not measured accuracy.
Detection quality: Topic false positive
Jurisdictions: global
Regulations: Public Sector Act 2022 (Qld), Fair Work Act 2009 (Cth), Privacy Act 1988 (Cth), Information Privacy Act 2009 (Qld), NDB Scheme (Cth), GDPR
Frameworks: ISO 27001, ISO 27701
Data categories: pii, employment
Scope: wide
Risk rating: 8
Platform compatibility: Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:interview\s+(?:evaluation|notes|scores?|scoring|feedback|outcome|summary|assessment|report)|candidate\s+(?:assessment|rating|evaluation)|selection\s+(?:report|panel\s+report)|panel\s+(?:notes|assessment)|comparative\s+assessment|hiring\s+recommendation)\b

Corroborative evidence keywords

referee, merit, best suited, conflict of interest, capability, shortlist, vacancy, panel chair, Directive 07/23

Proximity: 300 characters

Should match

Selection report Position number: 30012345 Applicant: Avery Teston Interview score: 41/50 Recommendation: Recommended The panel considers the applicant best suited; referee checks completed. Panel chair: Jordan Staffson. — 85: Selection report with applicant, score, recommendation
Candidate assessment Candidate name: Riley Teston Date: 18/09/2026 Overall: 3.5 out of 5 Conflict of interest declared by one panel member; shortlist ranking 2. — 85: Candidate assessment with date and overall score
Interview notes Candidate: Morgan Teston Strong examples of stakeholder engagement; limited budget experience. — 75: Interview notes naming the candidate, no score

Should not match

The selection panel must prepare a selection report recording why the successful applicant is best suited. This directive applies to all public sector entities. — Directive text - must stay below 75
Interview evaluation Candidate: __________ Score: ___/50 Recommendation: __________ — Blank evaluation form - must stay below 75
Training module for panel members: how to write interview notes and avoid bias in candidate assessment. — Training material - must stay below 75
unrelated generic text without domain phrases — No relevant topic phrases present
placeholder value 12345 — Random text should not match topic-specific regex
employee interview — Generic word pair from old broad template should not match

Known false positives

Policies, directives, fact sheets, guidance and training material that name the record type. Mitigation: Enforce tiers require a populated person field; guidance text has labels without values and guidance/training/media-release framing is excluded.
Blank forms, templates and HR system configuration. Mitigation: Blank lines, square- and angle-bracket placeholders, XXX and n/a/tbc values are rejected by the placeholder guard; template/fixture words are excluded.
Aggregate statistics and news reporting. Mitigation: No populated person field, so these stay at 65 discovery.
Records that identify the person only in free text (no field label) fall to 65. Mitigation: Accepted precision trade-off; extend the person-field regex with the customer employee-id format to recover recall.