Succession planning files

Name: Succession planning files
Creator: TestPattern Community
License: https://opensource.org/licenses/MIT

Detects succession plans, succession registers and talent reviews that name incumbents, successors or employees, with readiness, flight-risk or potential ratings or target critical roles.

Type: regex
Engine: boost_regex
Confidence: medium
Confidence justification: Medium: the primary phrases also appear in policies, guidance, blank forms and news, so enforce tiers require a populated person field and 85 adds a record-specific populated detail plus independent corroboration. Person values are customer-defined (employee IDs, position numbers), so the field regexes use labelled loose values with a placeholder guard. 85/75 are heuristic evidence tiers, not measured accuracy.
Detection quality: Topic false positive
Jurisdictions: global
Regulations: Fair Work Act 2009 (Cth), Privacy Act 1988 (Cth), Information Privacy Act 2009 (Qld), NDB Scheme (Cth), GDPR
Frameworks: ISO 27001, ISO 27701
Data categories: pii, employment
Scope: wide
Risk rating: 8
Platform compatibility: Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:succession\s+(?:plan|planning|candidate|pool|register)|successor\s+(?:candidate|identified|nominated|pool)|talent\s+(?:review|pipeline|pool|calibration)|key\s+person\s+risk|(?:nine|9)[\s-]box(?:\s+grid)?)\b

Corroborative evidence keywords

development plan, mentoring, retirement, leadership, capability, acting arrangement, higher duties, confidential

Proximity: 300 characters

Should match

Succession plan - critical roles Critical role: Chief Engineer Incumbent: Avery Teston (retirement expected 2027) Successor: Jordan Staffson Readiness: 1-2 years Flight risk: High. Development plan: acting arrangement in Q1. — 85: Succession plan with incumbent, successor, readiness and flight risk
Succession register Employee ID: 5520117 Target role: Operations Manager Readiness: Ready now Mentoring by the General Manager continues. — 85: Succession register row with target role and readiness
Talent review Employee name: Morgan Teston Discussed as a possible future lead for the depot team. — 75: Talent review naming the employee, no rating

Should not match

Succession planning helps agencies prepare for key person risk. This guideline explains how to run a talent review. — Guideline text - must stay below 75
Succession plan Incumbent: __________ Successor: __________ Readiness: __________ — Blank plan template - must stay below 75
The board confirmed its succession plan for the chief executive in a media release on Friday. — News / media release - must stay below 75
unrelated generic text without domain phrases — No relevant topic phrases present
placeholder value 12345 — Random text should not match topic-specific regex
employee interview — Generic word pair from old broad template should not match

Known false positives

Policies, directives, fact sheets, guidance and training material that name the record type. Mitigation: Enforce tiers require a populated person field; guidance text has labels without values and guidance/training/media-release framing is excluded.
Blank forms, templates and HR system configuration. Mitigation: Blank lines, square- and angle-bracket placeholders, XXX and n/a/tbc values are rejected by the placeholder guard; template/fixture words are excluded.
Aggregate statistics and news reporting. Mitigation: No populated person field, so these stay at 65 discovery.
Records that identify the person only in free text (no field label) fall to 65. Mitigation: Accepted precision trade-off; extend the person-field regex with the customer employee-id format to recover recall.