Product recall decision files

Identifies documents containing references to product recall decision files in Australian contexts. Higher confidence identifies internal files used to decide or authorise a recall (decision, recommendation, risk-benefit, affected-lot, approval, or unresolved-action evidence); public recall notices and generic recall vocabulary remain discovery-only.

Type

regex

Engine

boost_regex

Confidence

medium

Confidence justification

category-aware structural regex with anchor and context constraints replaces phrase-only detection. Added context gating and exclusion rules improve precision and reduce incidental matches.

Detection quality

Topic false positive

Jurisdictions

global

Regulations

AML/CTF Act (Cth), HRIPA (Cth), IPA 2009 (Qld), My Health Records Act 2012 (Cth), NDB Scheme (Cth), Privacy Act 1988 (Cth), TIA Act 1979 (Cth), GDPR

Frameworks

ISO 27001, ISO 27701

Data categories

intellectual-property, business

Scope

wide

Risk rating

8

Platform compatibility

Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?is)\b(?:product\s+recall\s+decision|recall\s+notice|product\s+recall|safety\s+recall|mandatory\s+recall|voluntary\s+recall|consumer\s+safety|hazard\s+notification|recall\s+action|product\s+withdrawal)\b

Corroborative evidence keywords

product recall decision files, product, recall, decision, files, quality, safety

Proximity: 300 characters

Should match

• product recall decision — Primary topic phrase match
• recall notice — Case-insensitive topic phrase match
• product recall — Alternative topic phrase match
• safety recall — Additional topic phrase match
• Recall Committee Decision: recommend voluntary recall of lots L31-L44; risk-benefit score 8/10; approval pending COO sign-off. — Internal committee recommendation with lot scope and risk-benefit rationale (enforces at 75/85)

Should not match

• unrelated generic text without domain phrases — No relevant topic phrases present
• placeholder value 12345 — Random text should not match topic-specific regex
• product failure — Generic word pair from old broad template should not match
• Public recall notice asks consumers to return Model A. — Public notice announces an outcome without decision material — discovery only, must not enforce
• The historian recalled a product demonstration from 1998. — Recall as a verb of memory must not match
• Training scenario: sample recall committee decision for fictional lot L00. — Training/sample/fictional markers identify a scenario — suppressed from enforcement
• product recall decision — Title alone shows no populated decision file — discovery only, must not enforce

Known false positives

• Common words and phrases related to product recall decision files appearing in policy documents, training materials, HR templates, or compliance guidelines without actual personal data. Mitigation: Require corroborative evidence keywords within the proximity window to confirm sensitive data context rather than general discussion.
• In Australian English, similar terminology used in formal or administrative contexts (education, professional documentation) that does not constitute sensitive data collection. Mitigation: Layer with additional contextual signals such as structured identifiers, form fields, or database column headers to distinguish sensitive records from general references.
• High-frequency pattern matches in large document corpora due to broad regex anchors. Expected match rate is significantly higher than specific identifier patterns. Mitigation: Tune confidence thresholds for bulk scanning. Consider using this pattern primarily as a pre-filter with secondary validation.

References

• https://www.productsafety.gov.au/recalls
• https://www.productsafety.gov.au/product-safety-laws