Release approval records

Identifies documents containing references to release approval records in Australian contexts. Higher confidence identifies actual approval or authorisation records for a release (release/batch/ build/version identifier with a decision and approver/date detail) or the explicit release-approval label; product-release and generic sign-off vocabulary alone remains discovery-only.

Type

regex

Engine

boost_regex

Confidence

medium

Confidence justification

category-aware structural regex with anchor and context constraints replaces phrase-only detection. Added context gating and exclusion rules improve precision and reduce incidental matches.

Detection quality

Topic false positive

Jurisdictions

global

Regulations

AML/CTF Act (Cth), HRIPA (Cth), IPA 2009 (Qld), My Health Records Act 2012 (Cth), NDB Scheme (Cth), Privacy Act 1988 (Cth), TIA Act 1979 (Cth), GDPR

Frameworks

ISO 27001, ISO 27701

Data categories

pii

Scope

wide

Risk rating

5

Platform compatibility

Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?is)\b(?:release\s+approval|approval\s+record|product\s+release|batch\s+release|release\s+authorization|quality\s+approval|release\s+decision|approval\s+signature|release\s+certificate)\b

Corroborative evidence keywords

release approval records, release, approval, records, product, quality, safety

Proximity: 300 characters

Should match

• release approval — Primary topic phrase match
• approval record — Case-insensitive topic phrase match
• product release — Alternative topic phrase match
• batch release — Additional topic phrase match
• Build 8.4.17 release decision: APPROVED; approver: L. Grant; date: 16 Jul; acceptance suite 442/442 passed. — Identified build with decision, approver, and date (enforces at 75 via Pattern_release_approval_entry)
• release approval — Explicit approval phrase is a strong concept anchor and remains enforceable at 75 by design

Should not match

• unrelated generic text without domain phrases — No relevant topic phrases present
• placeholder value 12345 — Random text should not match topic-specific regex
• product failure — Generic word pair from old broad template should not match
• Version 8 product release is available today. — Availability announcement without an authorisation record — discovery only, must not enforce
• The book release received approval from readers. — Publishing opinion, not a controlled product record — must not match any anchor
• Sample release approval form; build placeholder; approver example. — Sample/placeholder/example identify an empty form — suppressed from enforcement

Known false positives

• Common words and phrases related to release approval records appearing in policy documents, training materials, HR templates, or compliance guidelines without actual personal data. Mitigation: Require corroborative evidence keywords within the proximity window to confirm sensitive data context rather than general discussion.
• In Australian English, similar terminology used in formal or administrative contexts (education, professional documentation) that does not constitute sensitive data collection. Mitigation: Layer with additional contextual signals such as structured identifiers, form fields, or database column headers to distinguish sensitive records from general references.
• High-frequency pattern matches in large document corpora due to broad regex anchors. Expected match rate is significantly higher than specific identifier patterns. Mitigation: Tune confidence thresholds for bulk scanning. Consider using this pattern primarily as a pre-filter with secondary validation.