Grade and assessment records

Identifies individual student grade and assessment records - grade records and books, assessment records and results, examination results, report cards, statements of results and mark sheets - when the phrase sits with populated student identifiers and grade/mark fields. Education records under applicable privacy law (FERPA in the US).

Type: regex
Engine: boost_regex
Confidence: medium
Confidence justification: Medium: enforce tiers need a populated student identifier; 85 also needs a grade field and assessment evidence. Assessment policies, grading rubrics and aggregate results reporting stay at 65.
Detection quality: Topic partial
Jurisdictions: global
Regulations: Privacy Act 1988 (Cth), NDB Scheme (Cth), GDPR, FERPA
Frameworks: ISO 27001, ISO 27701
Data categories: pii
Scope: wide
Risk rating: 8
Platform compatibility: Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:grade\s+(?:records?|reports?|book)|assessment\s+(?:records?|results?)|exam(?:ination)?\s+results|student\s+grades|final\s+grades|grade\s+point\s+average|mark\s+sheet|report\s+card|academic\s+report|statement\s+of\s+results)\b

Corroborative evidence keywords

high distinction, moderation, teacher comment, semester, special consideration, weighting

Proximity: 300 characters

Should match

Semester 1 report card Student name: Riley Ashworth Student ID: S4471820 Year level: 9 Subject: Mathematics Achievement level: B Teacher comment: consistent effort; moderation confirmed the B. — Populated report card with student, grade fields and assessment evidence (85)
Examination results enquiry Candidate number: 20260917 Name: Casey Rourke — Results enquiry with labelled student fields only (75)
Statement of results - Semester 2, 2026 Student number: 46119087 Given names: Harper Lin Unit code: PSYC2010 Final grade: 6 Assessment item: Research report (weighting 40%) - special consideration granted, resubmission accepted. — University statement of results with student number, unit code, final grade and special-consideration evidence (85)

Should not match

unrelated generic text without domain phrases — No relevant topic phrases present
placeholder value 12345 — Random text should not match topic-specific regex
student grant — Generic word pair from old broad template should not match
Policy guidance: this procedure explains how assessment records and final grades are collected, stored and shared, who may access them and how long they are kept. Staff should read the privacy section before completing any form. It contains no details about any individual. — Policy/guidance text naming the topic without any populated record (65 discovery at most)
Mark sheet Student name: ____________________ Student ID: ____________________ Subject: ____________________ Final grade: ____________________ Signature: ____________ Date: __/__/____ — Blank form with unpopulated labelled fields (placeholder guard keeps it below 75)
News: statewide examination results were released today, with 12 percent of students achieving a high distinction in at least one subject. — News/training prose about the topic without a populated record (65 discovery at most)

Known false positives

Common words and phrases related to grade and assessment records appearing in policy documents, training materials, HR templates, or compliance guidelines without actual personal data. Mitigation: Require corroborative evidence keywords within the proximity window to confirm sensitive data context rather than general discussion.
In English (as the primary international business language), similar terminology used in formal or administrative contexts (education, professional documentation) that does not constitute sensitive data collection. Mitigation: Layer with additional contextual signals such as structured identifiers, form fields, or database column headers to distinguish sensitive records from general references.
High-frequency pattern matches in large document corpora due to broad regex anchors. Expected match rate is significantly higher than specific identifier patterns. Mitigation: Tune confidence thresholds for bulk scanning. Consider using this pattern primarily as a pre-filter with secondary validation.