Academic transcripts

Identifies individual academic transcripts - official, academic or student transcripts, academic records, statements of academic record, records of results and course histories - when the phrase sits with populated student identifiers and transcript fields. Education records under applicable privacy law (FERPA in the US).

Type: regex
Engine: boost_regex
Confidence: medium
Confidence justification: Medium: enforce tiers need a populated student identifier; 85 also needs a transcript field and academic-record evidence. Ordering instructions, handbooks and verification-service pages stay at 65.
Detection quality: Topic partial
Jurisdictions: global
Regulations: Privacy Act 1988 (Cth), NDB Scheme (Cth), GDPR, FERPA
Frameworks: ISO 27001, ISO 27701
Data categories: pii
Scope: wide
Risk rating: 8
Platform compatibility: Purview: Compatible, GCP DLP: Compatible, Macie: Compatible, Zscaler: Compatible, Palo Alto: Degraded, Netskope: Unsupported

Pattern

(?i)\b(?:academic\s+transcript|official\s+transcript|student\s+transcript|academic\s+record|statement\s+of\s+(?:academic\s+record|results)|record\s+of\s+results|course\s+history|transcript\s+of\s+(?:academic\s+)?record)\b

Corroborative evidence keywords

grade point average, weighted average mark, conferred, Registrar, advanced standing, academic standing

Proximity: 300 characters

Should match

OFFICIAL ACADEMIC TRANSCRIPT Student name: Avery Teston Student ID: 40912876 Date of birth: 04/02/1991 Program: Bachelor of Science (Honours) Major: Microbiology Cumulative GPA: 6.4 Degree conferred 12/12/2025 - issued by the Registrar — Populated official transcript with student, transcript fields and academic-record evidence (85)
Academic transcript request Student ID: 30118274 Name: Casey Rourke — Transcript request with labelled student fields only (75)
STATEMENT OF ACADEMIC RECORD Student number: s4419027 Surname: Varga-Holm Given names: Elliot James Course: Bachelor of Engineering (Civil) Unit code: CIVL3010 Result: HD (88) Unit code: CIVL3200 Result: D (77) WAM: 79.4 Advanced standing: 24 credit points granted by credit transfer from TAFE Queensland. — Statement of academic record with student number, unit results and WAM plus advanced-standing evidence (85)

Should not match

unrelated generic text without domain phrases — No relevant topic phrases present
placeholder value 12345 — Random text should not match topic-specific regex
student grant — Generic word pair from old broad template should not match
Policy guidance: this procedure explains how academic transcript records are collected, stored and shared, who may access them and how long they are kept. Staff should read the privacy section before completing any form. It contains no details about any individual. — Policy/guidance text naming the topic without any populated record (65 discovery at most)
Official transcript request form Student name: ____________________ Student ID: ____________________ Program: ____________________ Major: ____________________ Signature: ____________ Date: __/__/____ — Blank form with unpopulated labelled fields (placeholder guard keeps it below 75)
News: graduates can now share a digital academic transcript with employers, and the university says the course history section will show credit transfer. — News/training prose about the topic without a populated record (65 discovery at most)

Known false positives

Common words and phrases related to academic transcripts appearing in policy documents, training materials, HR templates, or compliance guidelines without actual personal data. Mitigation: Require corroborative evidence keywords within the proximity window to confirm sensitive data context rather than general discussion.
In English (as the primary international business language), similar terminology used in formal or administrative contexts (education, professional documentation) that does not constitute sensitive data collection. Mitigation: Layer with additional contextual signals such as structured identifiers, form fields, or database column headers to distinguish sensitive records from general references.
High-frequency pattern matches in large document corpora due to broad regex anchors. Expected match rate is significantly higher than specific identifier patterns. Mitigation: Tune confidence thresholds for bulk scanning. Consider using this pattern primarily as a pre-filter with secondary validation.